While many companies are working hard to entice more diverse applicants and may want to accelerate the pace of change in their organisation, it’s important to stay on the right side of the law.
What is positive discrimination and how is it different from positive action?
Managers may feel frustrated with apparently slow rates of progress towards a more mixed cohort, but the law prevents the “quick fix” of ring-fencing certain roles to be given to underrepresented groups.
This would be regarded as positive discrimination and, like any other type of discrimination, could result in an employer ending up in the employment tribunal.
While an employer is allowed to take some proportionate measures to assist recruitment and promotion, these are quite limited. There is a very fine line between what is legally acceptable – known as “positive action” – and what strays into unlawful discrimination.
Positive discrimination is often misunderstood. It sounds benign, but under the Equality Act 2010 it is unlawful, regardless of how well-intentioned an employer may be.
You might think of positive discrimination as giving assistance to someone from a disadvantaged group to help them obtain a job or promotion and understandably ask, “what’s wrong with that?”
However, if an employer is treating someone more favourably because of a particular characteristic of theirs, such as race, they are also treating someone without that characteristic less favourably, and this is what the law regards as unacceptable.
For example, in 2019 an employment tribunal found that the police force had gone too far in trying to recruit underrepresented groups and as a result had directly discriminated against a white, male candidate.
Examples of lawful positive action
Positive action might include encouraging underrepresented groups to apply for a job by placing adverts in targeted publications and offering mentoring or training to certain groups to assist them in applying for a promotion.
Employers are also allowed to use positive action in tie-break situations – where two candidates are equally suitable and qualified, but one is from an underrepresented group. An employer may (but does not have to) give the job to that person. However, the instances of candidates being equally qualified for a role would appear to be few and far between.
Focus on ethnic diversity
In the UK, it is estimated 14% of the population are from BAME (black and minority ethnic) communities, but just 6% of SMEs are led by teams where at least half of members are from minority ethnic groups.
So, what can businesses do to lawfully increase their racial diversity – not just to ensure fairness, but to help organisations function better?
Some practical tips:
- Make sure you are collecting the right data to help you understand where your organisation is at. For example, do you know the ethnicity of your management? Review this regularly.
- Data about race is a “special category” of data under GDPR so must be processed lawfully. It should be requested sensitively, no one should feel pressurised to give it.
- While it is not a legal requirement (yet), it may be helpful to conduct an informal ethnicity pay gap review to see if you have any potential problems and at what level of the organisation these are.
- Review your recruitment processes. Where do you advertise opportunities? Are these reaching a broad pool of potential applicants?
- Review exit interviews and statistics. Can you identify any trends in why certain employees might be leaving?
- Consider if targeted networking and mentoring schemes might assist retention and encourage under-represented groups to apply for promotion?
- Research shows that leaders and role models play a big part in encouraging under-represented groups. Ensure your leadership team is doing enough to signal its commitment to diversity.
- Do something to invest in the employees of tomorrow, perhaps by partnering with schools in areas where you would not traditionally expect to draw staff from.
- Make sure your equality, diversity and inclusion policies are up-to-date and are effectively communicated internally. Make sure all staff receive at least annual training on these, so they understand the contents and what is required of them personally.
How can we help?
We regularly help our clients draft and review their equality and diversity policies as well as reviewing their recruitment procedures. We can deliver bespoke training to help recruitment teams achieve desired outcomes and ensure legal compliance.
Please get in touch if you would like help with your policies or to discuss our training packages.